At Xtend we live by the 7 Cooperative Principles. Our owners each have equal shares and thereby each owner has an equal voice, with one vote per owner.
Within this site you will be able to gather all of the information you need to cast an informed vote. You will find a link to the candidates, our voting rules, and any other information you need to stay up to date with the Xtend Board of Directors Election process. You can even vote right here!
Thank you for your partnership, we truly appreciate you, our owner!
2019 Nominations Are Open!
February 4, 2019 Victoria Mason
Per Xtend’s Board Handbook, this is the official notice that we are receiving nominations for the three (3) open Board of Directors’ seats until March 31, 2019.
Nomination information was sent out to all owners. If you have any questions or concerns, please reach out to the Nominating Committee.
This year, Xtend will again be offering the option to vote online for the 2019 Board of Directors election using the Simply Voting site.
The ballot will be sent to all owners during the week of May 1, 2019. During this week, all owners will receive an email from firstname.lastname@example.org with an electronic ballot. Visit the website and follow the instructions in your email.
Owners who would not like to vote electronically can obtain a hard copy of the ballot.
Please keep in mind that paper ballots will be available at the meeting in June. Owners who would like to wait to cast their vote may do so at the Stockowners meeting on Tuesday, June 18, 2019.
For complete election rules, refer to the “Annual Election of Directors” section of the current Xtend Board Handbook.
The annual election to fill seats on the Xtend Board of Directors is held during the Annual Stockowners meeting in June. To qualify to serve on the Xtend Board of Directors, a candidate must be a full-time paid CEO, or other Senior Executive approved by the CEO, of the entity which they represent which has Xtend ownership for at least one year as of the date of the election.
There are three ways for owners to vote:
- Electronically via responding to the e-ballot
- Via absentee (proxy) ballot, which must be mailed to CU*Answers
- In person at the Stockowners Meeting
The Credit Union appoints the Xtend Teller of Elections as proxy and authorizes him or her to represent and to vote at the Annual Stockowners Meeting, meeting all voting rights held by the Credit Union according to the directions indicated above. This proxy will be voted only as directed above by the Credit Union. The Credit Union may revoke this proxy at any time.
All ballots will be tallied during the Annual Stockowners Meeting on Tuesday, June 18, 2019, at the J. W. Marriott in downtown Grand Rapids. Ballots cast at the meeting must be signed by at least one authorized representative from the credit union, either the CEO or the Board Chairperson. (Other credit union representatives attending must attach a letter of authorization signed by the Credit Union CEO and Chairperson in order to vote on behalf of the credit union.)
Ballots cast electronically must be submitted by the credit union CEO, no later than Friday, June 7, 2019.
Paper absentee ballots will be accepted until Friday, June 7, 2019 and must be signed by the credit union CEO. Send the signed paper ballot to Xtend, Attn: Liz Winninger, CEO, 6000 28th Street SE, Suite 100, Grand Rapids, MI 49546.
Only one ballot may be cast per credit union owner; if multiple ballots are cast, the last one received will be counted and all others disregarded.
Voting Electronically FAQ
Whether or not you will be attending the Stockowners Meeting in June, you can choose to vote via proxy, either by mailing your ballot or by voting electronically. Owners can choose to cast their votes via the Simply Voting (simplyvoting.com) tool which is new for this year’s election.
Q: Do I have to present at the Stockowners meeting to vote?
A: No. Whether or not you will be attending the June meeting, you can vote via proxy, either by voting electronically or mailing your ballot. The easiest proxy choice is to use our Simply Voting site; go to the website and follow the directions in your email.
Q: Does receiving materials electronically mean I must vote electronically?
A: If you decide at the last minute that you would prefer to cast your vote after hearing from the candidates at the meeting, that’s fine. We will have extra copies of the ballot on hand, and as long as either the CEO or the CU Board Chairperson is there to sign the ballot, it will be counted along with all absentee and electronic votes. We will still count only one vote per owner, of course, based on the one we receive last.
It’s all about the principles. The Cooperative Principles, that is…namely:
COOPERATIVE PRINCIPLE #2