The Gift of Effective Delegation
Sarah Hendrickson, Communications Support Specialist at Xtend
Delegation isn’t something to feel guilty, lazy, or dispensable over (see last week’s post, Why We Struggle with Delegation). In fact, delegation can be the most positive and effective method to allow growth within a company and its employees.
How can delegation be executed better? The biggest problem with delegation is procrastination. All too often delegation is an afterthought that managers and employees attempt to execute at the last minute. Instead, delegation should be a part of the planning process. Before the project starts, begin looking at the different tasks others on the team have a talent for, or could benefit to learn from (Misco, The Benefits of Delegation).
There are other ways to spot optimal tasks for delegation outside of the pre-planning process. Once the project has been set in motion and is in a routine position, it can be easier to stop and begin documenting the process. Anything that’s easily documented and routinely takes up time is just as easily delegated to someone else, and can be a major time saver (Michael Hyatt, The Single Biggest Reason Leaders Struggle with Delegation).
It may appear as though there is a lot of development and growth needed to delegate. Why even bother with it? Delegation allows for more planning, development, and further opportunities. Delegation can be an amazing gift for many other reasons, as well:
- Increased value: As opposed to thinking employees who delegate are dispensable, they are seen as more valuable. The delegator can be seen as respected and trusting when providing others with important tasks.
- More time: The delegator opens more time for themselves as they hand off routine tasks and pieces of the project, allowing for more development and room to focus on more opportunities for the company.
- Balanced Workloads for both the delegator and fellow colleagues. No more missing out on or delaying vacations because anyone feels indispensable.
- Confidence for those receiving the delegated tasks. When handing off a routine or time-consuming task, the receiver is able to learn new information and a new way of doing things. This can spark new energy in the entire team (https://projects.ncsu.edu/project/parkprgrd/PSTrainingModules/delegating/del13frame.htm)
It’s never too late to start delegating to allow for the empowerment of fellow colleagues and further growth of the company. Start by asking how your team can help today!